Terms of Service

Last updated: 14 October 2026 · Version 2026-10-14

1. Agreement to Terms

ClubDeck ("the Service") is provided by jlehtimaki Consulting Oy, a Finnish limited company (business ID 3421726-7) ("ClubDeck", "we", "us"). These Terms of Service ("Terms") are the agreement between you and us.

You accept these Terms by ticking the acceptance box when you sign up. We record which version of the Terms you accepted and when. If you do not accept these Terms, do not use the Service.

These Terms apply to all users of the Service, including administrators, coaches, players, and guardians.

2. Description of Service

ClubDeck is a sports club management platform that provides tools for team management, scheduling, availability tracking, lineup building, billing, and communication. The Service is provided as a hosted web application.

3. Account Terms

To use the Service, you must create an account. You agree to:

• Provide accurate and complete registration information.
• Maintain the security of your account credentials.
• Promptly notify us of any unauthorized access to your account.
• Accept responsibility for all activity that occurs under your account.

You can create your own account from the age of 13. For a child under 13, a parent or legal guardian manages the child's profile and accepts these Terms on the child's behalf.

4. Acceptable Use

You agree not to use the Service to:

• Violate any applicable laws or regulations.
• Infringe on the rights of others, including intellectual property rights.
• Upload or transmit harmful, offensive, or illegal content.
• Attempt to gain unauthorized access to any part of the Service or its systems.
• Interfere with or disrupt the integrity or performance of the Service.
• Use the Service for any purpose other than sports club management.
• Scrape, harvest, or collect data from the Service without permission.

5. User Content

You keep ownership of the content you add to the Service ("User Content"). You give us a non-exclusive, royalty-free licence to use your User Content only as needed to host it, show it to the club members you chose to share it with, back it up and operate the Service. We do not use it for any other purpose.

The licence ends when the User Content is deleted. Copies in backups are kept only until the backup's retention period ends.

You are responsible for ensuring that your User Content does not violate any applicable laws or infringe on any third-party rights.

6. Data and Privacy

Your use of the Service is also governed by our Privacy Policy, which describes how we collect, use, and protect your personal data.

When a club uses the Service, the club is the controller of its members’ personal data, and we process that data on the club’s behalf under our data processing agreement, which forms part of these Terms. Club administrators can get the agreement from us at privacy@clubdeck.fi.

7. Billing and Payments

Plans. ClubDeck is offered to an organization on three plans: Free, Pro and Club. Free costs nothing. Pro costs €12 per month or €120 per year, and Club costs €29 per month or €290 per year (the annual price equals ten monthly payments). The current plans, prices and what each includes are listed at clubdeck.fi. Prices are in euros; checkout may also be offered in US dollars at the same numerical amount. The amount and currency you will be charged are shown on our payment provider’s checkout page before you pay.

VAT. Prices exclude VAT. Finnish VAT (25.5%) is added for customers in Finland. Customers outside Finland are charged 0% VAT.

• Billing cycle. A paid plan is a subscription for the organization, billed in advance every month or every year, depending on the cycle chosen at checkout. It renews automatically until it is cancelled.
• Free trial. When a free trial is offered, its length is shown at checkout. A card is required to start it, and the card is charged when the trial ends unless the subscription is cancelled before then.
• Cancellation and changes. An organization administrator can cancel the subscription, change plan or update the payment method at any time from the organization settings (Manage Subscription), which opens our payment provider’s customer portal. A cancellation takes effect at the end of the current paid period, and the organization keeps its plan until then. After that, the organization moves to the Free plan and the Free plan’s limits apply.
• Refunds. Payments are not refunded. You can contact support@clubdeck.fi about a refund, and requests are handled case by case.
• Failed payments. If the payment at the end of a free trial fails, the organization moves to the Free plan immediately. If a payment on a paid plan fails, the plan continues while our payment provider retries the payment, and the organization moves to the Free plan only if the payment finally fails. If a payment later succeeds and the subscription becomes active again, the paid plan is restored.
• Referral program. A club can earn a discount on its own subscription for each club it refers that becomes a paying customer. The rules are in the Referral Terms.
• Price changes. You will be notified of pricing changes in advance.
• Payment processing. Payments are handled by our payment provider. ClubDeck does not store card numbers. By making a payment, you also agree to the payment provider’s own terms of service.

Clubs billing their members. Billing features within ClubDeck (member invoices, membership fees and other payments to a club) are tools for a club to bill its own members. The club is the seller to its members: the club’s administrators set the amounts and currency, decide which taxes, such as VAT, apply, and are responsible for them. ClubDeck does not calculate or add tax to these payments. A club can take online payments from its members only after connecting the club’s own payment-provider account, which is available only in countries our payment provider supports. Those payments are processed by the payment provider through the club’s account, and ClubDeck never receives them. ClubDeck is not a party to transactions between clubs and their members.

8. Service Availability

We strive to keep the Service available at all times but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control.

We reserve the right to modify, suspend, or discontinue any part of the Service at any time with reasonable notice.

9. Termination

You may terminate your account at any time by contacting us at support@clubdeck.fi.

We may suspend or terminate your account if you violate these Terms or if continued use poses a risk to the Service or other users. We will make reasonable efforts to notify you before termination, except in cases of serious violations.

Upon termination, your right to use the Service ceases immediately. We will retain your data for a reasonable period to allow you to request an export, after which it will be deleted in accordance with our Privacy Policy.

10. Limitation of Liability

We provide the Service as it is and as available, and we do not promise that it will always work without interruption or errors.

For clubs and other organisations using the Service, our total liability for all claims arising from these Terms or the Service is limited to the fees the organisation paid us for the Service in the 12 months before the event that caused the claim, or 100 euros if that is more. We are not liable to organisations for indirect or consequential loss, such as lost profit.

Nothing in these Terms limits liability that cannot be limited under mandatory law. In particular, nothing in these Terms limits your rights as a consumer under the Finnish Consumer Protection Act (kuluttajansuojalaki 38/1978), or our liability for damage we cause intentionally or through gross negligence.

11. Indemnification

You agree to indemnify and hold ClubDeck harmless from any claims, losses, liabilities, and expenses (including legal fees) arising from your use of the Service, your violation of these Terms, or your violation of any rights of a third party.

12. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms on this page and updating the "Last updated" date. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

13. Governing Law

These Terms are governed by the laws of Finland. Any disputes arising from these Terms or the Service shall be resolved in the courts of Finland.

14. Contact

If you have any questions about these Terms, contact us at support@clubdeck.fi.

jlehtimaki Consulting Oy
Business ID (Y-tunnus): 3421726-7
Finland